Scheduled Checks

Scheduled checks are periodic automated checks that run against your workflow records. When a check's condition is met, it executes a configured action — such as sending a notification, forcing a state transition, or running a side effect.

Use Cases

• Send a reminder if a claim has been in pending for more than 3 days
• Auto-close records with no activity after 30 days
• Escalate a case if amount > 10000 and the record is still in review
• Notify a manager when a record's due date is approaching

Enabling Scheduled Checks

Set scheduling.enabled = true in config/filament-flow.php. The package registers the workflow:process-schedules command in Laravel's scheduler automatically.

'scheduling' => [
    'enabled' => true,

    /**
     * How often to run the command.
     * Available: everyMinute, everyFiveMinutes, everyTenMinutes,
     *            everyFifteenMinutes, everyThirtyMinutes, hourly, daily, weekly
     */
    'frequency' => 'everyFiveMinutes',
],

Make sure Laravel's scheduler is running on your server:

* * * * * cd /path-to-your-project && php artisan schedule:run >> /dev/null 2>&1

Condition Types

Each scheduled check has a condition_type that determines how the check decides whether to trigger for a given record.

date_offset

Triggers when a date field on the record is a certain number of days before or after the current time.

{
    "field": "created_at",
    "offset_days": 3,
    "operator": "<="
}

The check computes record.field + offset_days and compares it against now() using the specified operator. A negative offset_days means "before" the date field.

Config key	Type	Description
field	string	The date field on the model
offset_days	int	Days to add (negative = subtract)
operator	string	<=, >=, =, <, >

Example — trigger if created_at is more than 3 days ago:

{"field": "created_at", "offset_days": 3, "operator": "<="}

field_compare

Uses ConditionEvaluator to check any field on the model against a value. Supports all the same operators as transition conditions (see Transition Conditions).

{
    "conditions": [
        {"field": "amount", "operator": ">", "value": 10000},
        {"field": "reviewed_at", "operator": "is_null"}
    ]
}

Multiple conditions use AND logic.

custom_class

Delegates evaluation to a custom PHP class. The class must have a public evaluate(Model $record): bool method. It is resolved from the service container.

{"class": "App\\Checks\\OrderEscalationCondition"}

namespace App\Checks;

use Illuminate\Database\Eloquent\Model;

class OrderEscalationCondition
{
    public function evaluate(Model $record): bool
    {
        return $record->amount > 10000
            && $record->escalated_at === null
            && $record->created_at->diffInDays() > 7;
    }
}

Action Types

When a condition is met, the check executes one of the following action types.

notification

Triggers a workflow notification by its database ID.

{"notification_id": 5}

The notification must be configured in the workflow_notifications table (see Notifications).

transition

Forces the record to transition to a new state. Defaults to using forceTransitionTo() to bypass access control.

{"to_state": "closed", "force": true}

Config key	Type	Description
to_state	string	Target state name or class
force	bool	If true, uses forceTransitionTo() (default: true)

side_effect

Executes the side effects configured on an existing WorkflowTransition record.

{"transition_id": 10}

This re-uses the side effect configuration of an existing transition without actually changing state.

once_per_record

When once_per_record is true, the check only triggers for each record once. Execution history is tracked in workflow_scheduled_check_logs. If a triggered log entry already exists for the record, the check is skipped and logged as already_executed.

This is useful for one-time reminders or escalations that should not repeat.

Scoping to a State (state_id)

Set state_id on the check to scope it to records currently in that specific workflow state. Records in other states will not be evaluated.

Programmatic Usage

use RoBYCoNTe\FilamentFlow\Models\WorkflowScheduledCheck;

$check = WorkflowScheduledCheck::find($id);

// Check if the check is due to run based on its frequency
$check->isDue(); // bool

// Check if the check has already triggered for a specific record
$check->hasAlreadyExecutedFor(Order::class, $orderId); // bool

Manual Execution

Run all active, due scheduled checks immediately:

php artisan workflow:process-schedules

Output:

Processing workflow scheduled checks...
Processed: 42 records
Triggered: 3 actions
Done.

If any checks fail, the error count is shown and exceptions are reported via Laravel's exception handler without aborting the run.

Monitoring

Every check execution is logged to the workflow_scheduled_check_logs table with the following result values:

Result	Description
triggered	The condition was met and the action was executed
skipped	The condition was not met for this record
already_executed	once_per_record is true and this record was already triggered
error	An exception occurred during evaluation or execution

Access logs via the relationship:

$check->logs()->where('result', 'triggered')->get();

Each log entry stores model_type, model_id, result, metadata (error details on failure), and executed_at.